Introduction

Here at the Regal Cineworld Group, we value your privacy and are committed to protecting your personal data. This privacy notice explains how we collect, use, disclose and safeguard your information when you apply for a job with us or visit our Careers website.This Privacy Notice also sets out your rights in respect of our processing of your personal information.

The data controller responsible for the personal data we collect about you will depend on which Regal Cineworld Group company you apply to work for:

Cineworld Cinemas in the UK or Channel Islands:	Data Controller is Cineworld Cinemas Limited
Cineworld Cinemas Dublin:	Data Controller is Adelphi-Carlton Limited (trading as Cineworld Cinemas)
Picturehouse Cinemas Limited:	Data Controller is Picturehouse Cinemas Limited

The data controller will share your personal data with other Regal Cineworld companies.

Information We Collect

Personal Data

Personal data means any information about an individual from which that person can be identified. It does not include anonymised data, where the identity and identifying information has been permanently removed. Special category data is sensitive data that needs more protection and includes: race, ethnic origin, politics, religion, trade union membership, genetics, biometrics, health, sex life, sexual orientation.

If you apply for a job at Cineworld Cinemas or Picturehouse, we may collect the following data:

·Identity data: first name, last name, title, date of birth, occupation, personal description, and gender. It also includes proof of your identity and right to work in the relevant country (for example a passport, or birth certificate)

·Contact data: your personal email address, home address, personal telephone number(s) and social media id (if you contact us via social media)

·Employment data: this includes information about your previous work such as job history, experience, salary and details of your referees from previous employers

·Education and skills data: information about your education, qualifications and training and skills

·Curriculum Vitae: this will cover any additional information you provide to us on your CV as part of your application

·Health data: this includes information relating to any disabilities you may have that you have disclosed to us

·Diversity information: this includes gender, race and ethnicity information that you have shared with us

·Criminal record data: this includes information such as any previous criminal convictions declared by you during the application process.

How we collect your data

We may collect personal data about you when you submit a job application via our Careers website, job boards, LinkedIn or social media. We may receive personal data about you from various third parties, including recruitment agencies. Once an offer has been made we may also receive personal data from previous employers and criminal record checking agencies.

How We Use Your Information

We use your personal data for a variety of purposes.These include, but are not limited to:

Purpose/Activity

Type of data

Lawful basis for processing

Recruitment of staff via the Cineworld and Picturehouse careers site(s), agencies and internal referrals, including:

·to assess your suitability for work and to determine to whom to offer employment

·to make reasonable adjustments in respect of disabilities or conditions

·to assess your right to work and verify your identity

·for HR and business administration

·to exercise or comply with legislative and regulatory requirements, and meet our legal responsibilities

·to seek references

·to manage legal disputes

·Identity

·Contact

·Employment

·Education and skills

·Health

·Curriculum Vitae

·Necessary for the performance of a contract or to enter into a contract

·Necessary for compliance with a legal obligation

·Necessary for the legitimate interests of the organization;

·Necessary in connection with legal claims

To ensure meaningful equal opportunity monitoring and reporting

·Diversity Information

·Health Information

·Necessary for the legitimate interests of the organization;

·Necessary to fulfil our obligations or exercise our rights relating to employment law

Where we need to carry out criminal records checks because of the nature of the role you apply for or where you voluntarily provide to us details of unspent criminal convictions

·Criminal Record Data

·Necessary for the legitimate interests of the organization;

·Necessary for employment,social security and

social protection purposes (Data Protection Act 2018)

·Consent

We may process your personal data using more than one lawful basis, depending on the specific activity involved. We would encourage staff and candidates to discuss any concerns they have regarding criminal records checks with us.

Data Sharing and Transfers

We may share your personal data with:

·management, colleagues, staff or contractors who are involved in recruitment and talent management

·other Regal Cineworld group companies

·our professional advisers, such as solicitors or accountants, and consultants

·regulatory authorities, government departments and agencies where required by law

·police and law enforcement agencies

·courts and tribunals; and

·third-party service providers that assist with recruitment activities (e.g., recruitment agencies, recruitment software providers)

We will ensure that any third parties with whom we share your data are bound by confidentiality and data protection obligations.

International Data Transfers

Some of our group companies and third parties with whom we share data may be located outside of the UK and EEA or may otherwise transfer your personal information outside of the UK or EEA. Where we transfer your personal information to group companies and third parties, we take appropriate steps to ensure that your personal information is treated securely and in accordance with this Privacy Policy and all applicable laws.

Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal or reporting requirements. If your application is unsuccessful, we may retain your data for up to six (6) months to consider you for future opportunities, unless you request otherwise. In exceptional cases, data may be held for longer periods where required.

Your Rights

You have the following rights regarding your personal data:

·Access: You have the right to request access to your personal data and obtain a copy of it.

·Rectification: You have the right to request the correction of any inaccurate or incomplete data.

·Erasure: You have the right to request the deletion of your personal data, subject to certain conditions.

·Restriction: You have the right to request the restriction of processing your personal data in certain circumstances.

·Objection: You have the right to object to the processing of your personal data for direct marketing purposes.

·Withdraw Consent: You have the right to withdraw your consent to the processing of your personal data at any time. Please note even if you withdraw consent for us to use your personal information for a particular purpose we may continue to process your personal information for other purposes where we have a legal right to do so.

To exercise any of these rights, please contact us using the details provided below.

Security Measures

We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it against unauthorized access, loss, or misuse. These measures include encryption, access controls, and regular security assessments.

Changes to this Privacy Notice

We may update this privacy notice from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated notice on our recruitment website.

Contact Us

If you have any questions or concerns about this privacy notice or how we handle your personal data, please contact us at:

·Email: [email protected]

·Postal Address: People Team, Cineworld Cinemas, 8th Floor, Vantage London, Great West Road, Brentford TW8 9AG

Our Data Protection Officer may be contacted by email at: [email protected] or by post at: F.A.O. Data Protection Officer, Cineworld Cinemas, 8th Floor, Vantage London, Great West Road, Brentford TW8 9AG.

Thank you for trusting us with your personal data. We are committed to safeguarding your privacy throughout the recruitment process.